When you invite colleagues or students to join the Commons, there are a number of options that can save you a bunch of time. Listed below are the basic scenarios, and how you can combine what you want to do into one process.
Inviting Someone to Join the Commons
This is the basic scenario – you want to invite a CUNY colleague to join the Commons. Any member of the Commons can send a customized email invitation, and the recipient can simply click on a hyperlink to begin the registration process.
Hover over your avatar in the top right corner of your browser screen, and scroll down to the “Send Invites” option.
When you click on Send Invites, you’ll see a screen like below. Fill in your colleague’s email addresses, one per line, in the box highlighted in red. You can customize the subject line and the text of the invitation.
Inviting Someone to Join the Commons and Your Group(s)
If you want to invite someone to join the Commons, and to join one or more of your groups, follow the same procedure as above, but in the optional section 4, click on one of the checkboxes of the groups you’d like the new member to consider joining. When he or she completes the registration process, an invitation to the group(s) will be waiting for acceptance.
This is particularly effective if you are using the Commons to teach a graduate class. Make sure you create your class group first, and then, when you send out invitations to class members, check your class group’s box. Then your students will receive an invitation to join the Commons, and once they registered, will automatically receive a request to join the class group.
Inviting Someone to Join the Commons, Your Group, and Your Group Site
The final scenario pertains if you have a group site. If you already have a group site, go to “Send Invites” on the left to search for members to invite:
The invitees will be sent an email with a confirmation link. The invitee will initially join as a Member. If you’d like to remove, ban or promote individual members, go to Manage (on the left) and select the Members tab in the middle. Next to each name are four options:
Members are free to leave the Group by navigating to the group Site, then clicking Leave Group:
Please let us know if you have any difficulties or questions about this process at the Commons help desk – firstname.lastname@example.org