Tag Archives | events

Conferences/Events

Planning a conference? The Commons offers great tools to help with publicity, organization, and registration before your conference. And during the conference, your website and groups on the Commons serve as social hubs, where participants can meet and discuss issues, access information, post presentations, and aggregate tweets.  And once the conference is over, the social network you’ve created provides a way for people to stay connected and keep the conversation going, as well as a space to archive what went on.

Getting Started

  • Create a WordPress site on the Commons. Here you can centralize all information about your conference, publish agendas and presentations, advertise, and provide a place where members can blog and comment on other posts. You might want to select a theme with a slider that will showcase presentations and create a buzz.
  • Post it on the Events Calendar
  • Optionally, create a group or a number of groups on the Commons. This can help with organization, provide an addition place for discussion, and launch a permanent space for like-minded colleagues to meet. Groups can provide a powerful social layer to your conference. Tools include discussion forums, announcement boards, file uploads, docs, email notifications, and reply by email functionality.
  • If you have a group and a blog – consider attaching them for better integration. Learn more about groups and group blogs.
  • Optionally – get a “CUNY.IS/[yourSiteName]” quick link for your conference site or group (or both). These easy-to-remember, short URLs help make the information about your conference easy to find.
  • Use the Announcements group to Call For Proposals, and for publicity and reminders about your conference.

Map your Domain

Does your conference already have its own domain name? Or does your department or program have a place where events typically reside? No worrries. You can map that address to your site on the Commons. This provides a great way to take advantage of the great functionality available at the Commons while still maintaining a connection to your traditional domain. Users can either type in your domain’s URL or the Commons URL to access the conference site.

The Commons is open to faculty, staff, graduate students, and graduate alums (we do make some exceptions and create some temporary accounts). If your conference audience does not fall into these categories, you can still use the Commons, but keep in mind that Non-Commons members cannot join groups. They can view your conference’s public site and post comments on posts and pages, but they will not be able to subscribe and create posts.

 

Curious to see how it worked out for others? Check out these past CUNY events:

Bronx Ed Tech Showcase

bronxedtech

 

 

Lehman, Hostos and Bronx Community College use the Commons to host their annual Bronx EdTech Showcase. The site gathers proposals via online forms, posts agendas, showcases presentations, provides directions, and archives past conferences.

 

The CUNY Games Festival

Another great example of how the Commons can be used to host a conference, The CUNY Games Festival used its site to publish its program, recognize sponsors, archive presentations, link to live streaming, provide directions, food and lodging information, and a blog for reflections and wrap-ups. The Commons homepage had a slider promoting the festival, with links to the site and registration page.

games

 

The Commons lets you create a free website for your conference, and offers a bunch of add-ons that may help both before, during, and after your event. Hope to see your event on the Commons!

Events Calendar

cal_5374200948_539b10fb1c_m Events Calendar is a site-wide plugin that supports individual, group, and global calendars. Designed to publicize events to the friends you’ve developed on the Commons and to the groups you belong to (and which you choose to notify), the plugin delivers email notifications about events with vital information, including:

  • Event title
  • A rich description, that allows for links, images, etc.
  • Start and end times
  • Venue (including a map)
  • Whether or not this is a recurring event
  • Commons groups who have been invited

The information is also conveniently aggregated with other Commons events and displayed on individual, group, and global calendars. You can browse through your individual calendar, or look through your groups’ calendars to find events, and click to see details.

  • As an individual, you can check out your personal calendar to see all events targeted for the groups to which you belong, and the events that have been entered by your friends.
  • As a group member, you can access your group’s calendar to find events specifically targeted to your group.
  • As a member of the Commons, you can (soon) access the global calendar and see what events are happening in public groups.

my events

Accessing Your Individual Calendar

There are several ways to access your individual calendar once you are logged into the Commons.

  • Hover over your avatar in the upper right hand corner of the screen. Here you will see a new option called “My Events” (pictured at the right).
  • You can also visit your “Commons Profile.” Here you will see a new tab called “My Events.”

When you click on “My Events>>Calendar” you will see events entered by you, your friends, or by members of groups to which you belong. The calendar grid provides a convenient way to plan your schedule.

my cal

If you click on the “Upcoming Events” tab you’ll see a more condensed view, displayed as a list. No matter which view you choose, you can click on each event for its metadata.

upcoming

The “Manage” tab is useful when you have events that are in draft, and that you have not yet published.

Accessing Group Calendars

omekaGroup calendars can be accessed from a new tab in the group menu called “Events” (see image on the right). Group calendars are different from individual calendars in that they display events to which they are specifically targeted.

If you click on “ New Event” from inside your group, the event you enter will be automatically added to your group new groupcalendar.  But don’t stop there.  You can add other groups that you think will be interested in the event you are publicizing.   You can add public, private and hidden groups, provided you belong to them.  And as stated before, the members of these groups will be notified by email, and events will display on their individual and group calendars.

Understanding Privacy

  • Your personal calendar is discrete from everyone else’s and is private to you.
  • Events you enter from your personal calendar are visible to your friends on the Commons. They will be notified by email upon publication.
  • When creating an individual event, you can target the groups you belong to.
  • If the only group your choose is private or hidden, only those members will be notified.
  • If you post from a private or hidden group, no trace of the event will display except on the calendars of those belonging to those private or hidden groups.
  • If you include a public group, those members will be notified, and the event will be added to the group.
  • All “Public” group events will be viewable on the global calendar, but notification emails will not be sent to everyone on the Commons.

Adding Events to your Google, MS Outlook, or similar third party calendars

If you use “Google Calendar,” or MS Outlook, or a similar API, you can automatically add events from your Commons calendars.  Click on the event to add them by clicking the “Download iCal file” hyperlink (highlighted below).  They will be added to your third party calendar.

ical

Site-Wide Calendar

The Commons site-wide calendar is a great way to see what’s happening all over CUNY.  It shows events added to public groups, but will not display events only associated to private or hidden groups. You can access from the Commons home page, on the “Events” tab or at https://commons.gc.cuny.edu/events/

 

Constant Contact for WordPress

constant contactThe Constant Contact for WordPress plugin is an app that integrates with your Constant Contact account. Constant Contact is a proprietary service which provides email marketing, online event management, social campaign management, online polls and survey functionality.You can get a free 60-day trial account.  You’ll need an active account to get this plugin going on your site.  Here is a synopsis of the plugin’s features, taken from its WP Repository site:

  • Add signup checkbox and list selection to your register page and update profile page
  • Add / edit contact lists without visiting www.constantcontact.com
  • Includes a powerful form designer
  • Built-in Google Analytics visualization
  • View your events registration details and get updated with a dashboard widget
  • Show contact list selection on register page with ability to exclude certain lists
  • Automatically subscribe your user to one or more contact lists on the register page
  • Customize the register page signup box (and list selection) title and description
  • Add / edit users from your Constant Contact account
  • Add a signup widget to your sidebar or anywhere in your template

This plugin may be useful to plan and manage your campus events, conferences, and speaker series.  Also you might want to check out the non-proprietary Events Manager plugin and compare functionality.

 

Event Marketing

The plugin features Constant Contact Event Marketing functionality by allowing you to track events, registration, and registrants using the plugin. Simply navigate to Constant Contact > Events. Manage your events from inside WordPress!

Built-in Form Designer

The Form Designer is a form generation and design tool. The Form Designer allows users to generate unlimited number of unique forms and gives a wide variety of options that can be configured, including what fields to show in the signup form. There and tons of design options, including custom background images, border width, colors, fonts and much more.

Events Manager Plugin

If you have a WordPress site on the Commons and frequently announce or organize events, check out the Events Manager plugin. It is a neat way to manage and display upcoming lectures, seminars, conferences, meetings, etc. Each event is nicely displayed on its own separate page with an automatically generated Google map pointing to its location. Events can be categorized and tagged, and can be displayed in your site’s sidebar using widgets that itemize them in a bulletted list, or in an interactive calendar. You may also use shortcodes on pages or posts to display all or selected events. This is a great way to organize the way your site displays upcoming events.

Getting Started

Go to Plugins and activate the “Events Manager” plugin, using the usual procedure. You will notice a new tab on the left-hand side of you dashboard called “Events.” (You’ll also see that the plugin author has included three test events for demo purposes. You’ll want to get rid of these after you get the hang of how the plugin works.) Click on “Add Event” to add your first event. There are seven basic attributes for each event. Only the first two are required: (1) title; (2) date; (3) location; (4) description; (5) thumbnail image; (6) tags & categories; and (7) enable bookings. If you don’t give your event a location, the Google map will (obviously) not appear. If you enable bookings, you can let your users register for the event, and manage tickets and seats. Click here for more info on bookings.

Here is a screenshot of how an event may appear on your site:

Widgets and Shortcodes

The plugin has two widgets, one called “Events” and the other called “Events Calendar.” Simply drag and drop these into your sidebar to give your readers quick access to the events you want them to know about. There are also many shortcodes which can be used on individual posts and pages to list and aggregate events by tags and categories. Here is a page explaining the shortcodes and their implementations. Shortcodes can be used to create detailed calendars of events, or styled lists with thumbnail images.

Settings and Documentation

There are tons of settings possible. One immediate change you might want to make is to switch the date display from European style to month/day/year. The plugin has great documentation and its own demo site. As the author notes about the demo site:

This website is only a small example of what’s possible with this plugin. With all the formatting options and event settings in the admin area, you can style and format events to look the way you want them!

Creative Commons License

css.php
Need help with the Commons? Visit our
help page
Send us a message
Skip to toolbar