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Events Calendar

cal_5374200948_539b10fb1c_m Events Calendar is a site-wide plugin that supports individual, group, and global calendars. Designed to publicize events to the friends you’ve developed on the Commons and to the groups you belong to (and which you choose to notify), the plugin delivers email notifications about events with vital information, including:

  • Event title
  • A rich description, that allows for links, images, etc.
  • Start and end times
  • Venue (including a map)
  • Whether or not this is a recurring event
  • Commons groups who have been invited

The information is also conveniently aggregated with other Commons events and displayed on individual, group, and global calendars. You can browse through your individual calendar, or look through your groups’ calendars to find events, and click to see details.

  • As an individual, you can check out your personal calendar to see all events targeted for the groups to which you belong, and the events that have been entered by your friends.
  • As a group member, you can access your group’s calendar to find events specifically targeted to your group.
  • As a member of the Commons, you can (soon) access the global calendar and see what events are happening in public groups.

my events

Accessing Your Individual Calendar

There are several ways to access your individual calendar once you are logged into the Commons.

  • Hover over your avatar in the upper right hand corner of the screen. Here you will see a new option called “My Events” (pictured at the right).
  • You can also visit your “Commons Profile.” Here you will see a new tab called “My Events.”

When you click on “My Events>>Calendar” you will see events entered by you, your friends, or by members of groups to which you belong. The calendar grid provides a convenient way to plan your schedule.

my cal

If you click on the “Upcoming Events” tab you’ll see a more condensed view, displayed as a list. No matter which view you choose, you can click on each event for its metadata.

upcoming

The “Manage” tab is useful when you have events that are in draft, and that you have not yet published.

Accessing Group Calendars

omekaGroup calendars can be accessed from a new tab in the group menu called “Events” (see image on the right). Group calendars are different from individual calendars in that they display events to which they are specifically targeted.

If you click on “ New Event” from inside your group, the event you enter will be automatically added to your group new groupcalendar.  But don’t stop there.  You can add other groups that you think will be interested in the event you are publicizing.   You can add public, private and hidden groups, provided you belong to them.  And as stated before, the members of these groups will be notified by email, and events will display on their individual and group calendars.

Understanding Privacy

  • Your personal calendar is discrete from everyone else’s and is private to you.
  • Events you enter from your personal calendar are visible to your friends on the Commons. They will be notified by email upon publication.
  • When creating an individual event, you can target the groups you belong to.
  • If the only group your choose is private or hidden, only those members will be notified.
  • If you post from a private or hidden group, no trace of the event will display except on the calendars of those belonging to those private or hidden groups.
  • If you include a public group, those members will be notified, and the event will be added to the group.
  • All “Public” group events will be viewable on the global calendar, but notification emails will not be sent to everyone on the Commons.

Adding Events to your Google, MS Outlook, or similar third party calendars

If you use “Google Calendar,” or MS Outlook, or a similar API, you can automatically add events from your Commons calendars.  Click on the event to add them by clicking the “Download iCal file” hyperlink (highlighted below).  They will be added to your third party calendar.

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Site-Wide Calendar

The Commons site-wide calendar is a great way to see what’s happening all over CUNY.  It shows events added to public groups, but will not display events only associated to private or hidden groups. You can access from the Commons home page, on the “Events” tab or at https://commons.gc.cuny.edu/events/

 

Events Manager Plugin

If you have a WordPress site on the Commons and frequently announce or organize events, check out the Events Manager plugin. It is a neat way to manage and display upcoming lectures, seminars, conferences, meetings, etc. Each event is nicely displayed on its own separate page with an automatically generated Google map pointing to its location. Events can be categorized and tagged, and can be displayed in your site’s sidebar using widgets that itemize them in a bulletted list, or in an interactive calendar. You may also use shortcodes on pages or posts to display all or selected events. This is a great way to organize the way your site displays upcoming events.

Getting Started

Go to Plugins and activate the “Events Manager” plugin, using the usual procedure. You will notice a new tab on the left-hand side of you dashboard called “Events.” (You’ll also see that the plugin author has included three test events for demo purposes. You’ll want to get rid of these after you get the hang of how the plugin works.) Click on “Add Event” to add your first event. There are seven basic attributes for each event. Only the first two are required: (1) title; (2) date; (3) location; (4) description; (5) thumbnail image; (6) tags & categories; and (7) enable bookings. If you don’t give your event a location, the Google map will (obviously) not appear. If you enable bookings, you can let your users register for the event, and manage tickets and seats. Click here for more info on bookings.

Here is a screenshot of how an event may appear on your site:

Widgets and Shortcodes

The plugin has two widgets, one called “Events” and the other called “Events Calendar.” Simply drag and drop these into your sidebar to give your readers quick access to the events you want them to know about. There are also many shortcodes which can be used on individual posts and pages to list and aggregate events by tags and categories. Here is a page explaining the shortcodes and their implementations. Shortcodes can be used to create detailed calendars of events, or styled lists with thumbnail images.

Settings and Documentation

There are tons of settings possible. One immediate change you might want to make is to switch the date display from European style to month/day/year. The plugin has great documentation and its own demo site. As the author notes about the demo site:

This website is only a small example of what’s possible with this plugin. With all the formatting options and event settings in the admin area, you can style and format events to look the way you want them!

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